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Overview

Introduction​

As a supervisor, you play a crucial role in the student employment program at AIU. This program provides students with opportunities to help defray educational expenses while gaining valuable work experience.

Quick Navigation​

Work Program Menu Guide​

Learn how to use your supervisor dashboard and navigate key management features.

Work Program Menu Interface

Job & Application Management​

Student Hour Management​

Policies & Procedures​

  • Hiring Guidelines (Coming Soon)
  • Performance Management (Coming Soon)

Your Hiring Authority​

Hiring Discretion​

  • All hiring is at your discretion as the on-campus supervisor
  • Students must complete an application and interview process for any position
  • You may set specific eligibility requirements for your positions (these should be outlined in job descriptions)
  • Ensure students meet basic eligibility: full-time enrollment (minimum 9 credits) and cumulative GPA of 2.0 or above

Managing Job Postings​

  • Job opportunities are posted on the Student Jobs Board in SARRA
  • Include clear contact information for interested students
  • Outline specific requirements and expectations in job descriptions
  • Update postings as positions become available

Student Work Hour Regulations​

Standard Work Hour Limits​

  • Students may work up to 20 hours per week during the school year
  • Up to 40 hours per week during summer/vacation periods when not taking classes
  • Students can work multiple jobs, but combined hours must not exceed limits

Exceptions and Special Cases​

  • Any exception in working hours requires VPAA permission in consultation with Academic Advisor
  • Students working beyond 20 hours per week may need to reduce academic class load
  • Coordinate with Academic Advisor and Student Work Program Coordinator for such arrangements

Getting Started​

  1. Start Here: Review the Work Program Menu Guide to understand your supervisor dashboard
  2. Create Jobs: Use the Job Management Guide to post new positions and manage existing ones
  3. Review Applications: Use the Application Management Guide to process student applications
  4. Track Hours: Use the Track Student Hours Guide to monitor and approve student work hours
  5. Live Monitoring: Use the Real-Time Student Monitor to track active work sessions
  6. Individual Reports: Use the Individual Student Report System for detailed records and payroll
  7. Support Students: Provide guidance and feedback to help students succeed

Important Contacts​

  • Student Work Program Coordinator: For program-related questions and policy guidance
  • Academic Advisors: For student academic standing and class load consultations
  • VPAA Office: vpaasec@apiu.edu for academic policy and administrative guidance
  • IT Department: itstaff@apiu.edu for system technical issues

Key Responsibilities​

Student Management​

  • Set clear expectations and provide regular feedback
  • Monitor attendance and work quality
  • Conduct evaluations and support professional development
  • Ensure compliance with work hour limits

Administrative Tasks​

  • Review and approve timesheets via SARRA
  • Complete required documentation and forms
  • Coordinate with Student Work Program Coordinator
  • Maintain records of student performance

System Usage​

  • SARRA: Primary platform for timesheet approvals and student management
  • Student Jobs Board: Post and manage job opportunities
  • Evaluation System: Complete student performance assessments

Need Help?​

Contact the Student Work Program Office for assistance with program policies, student issues, or administrative procedures.